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Disability Assistance
Lower High Falls, Talladega Forest - Bill Wilson
AEPACS Instructions for Gasoline Bulk Plant Users

To create an AEPACS account:

Follow the instructions provided https://adem.alabama.gov/egov/files/CreateAnAEPACSAccount.pdf

Note: The first time you attempt to sign a submission in the AEPACS system, you will be directed to complete required identity proofing for making submissions within the system. This will require you to enter one-time, additional personal information. Please ensure the information entered is correct or this will delay the submittal process.

To submit an Application for a New Air Permit for a Gasoline Bulk Plant (Form 331) at a site not yet in AEPACS:

If your facility has previously submitted an application for a Gasoline Bulk Air Permit (Form 331), your site will exist in AEPACS. See below To Add an Existing Site to Your Account.
  1. Click ‘Add a Site’ from the AEPACS Home screen.
  2. Click ‘It has never been registered with ADEM.’
  3. Click ‘I want to start a new application.’
  4. Next to ‘Air Permit Application for Gasoline Bulk Plants – New (Form 331), Click ‘Begin.’
  5. Select ‘Create New Site’ from the Select Site drop-down and enter the name of the new facility/site you wish to permit, click ‘Continue.’
  6. Review the instructions to verify submission of this form is necessary and click ‘Begin Form Entry.’
  7. Complete each section of the form, certify, and submit.
  8. Should you need to save the form as a draft, click ‘Save Progress’ and exit. The form will be available on your Dashboard. Click ‘Continue’ to return to and submit the form.
  9. Your submission will be reviewed by the ADEM Air Division Petroleum Unit to verify that permitting is required at your site.
  10. If permitting is necessary, you will be charged through AEPACS. Any invoices will show up on your AEPACS Dashboard. To view and pay any invoices, click the amount due or ‘Financials’ on the left menu. From there, you may open the unpaid invoice and click either ‘Pay Online’ or ‘Generate Payment Voucher’ to pay by mail’. A permit will not be issued prior to payment.

    If paying by mail, please print and include the generated invoice with your payment.

To Add an Existing Site to Your Account:

Letters were provided to owners/permittees when this program moved to AEPACS in December 2023. If you did not receive a verification code but believe your site to be in AEPACS already, please contact the Petroleum Unit at petroleumunit@adem.alabama.gov. Gasoline Bulk sites may not be available under the AEPACS Explorer map.
  1. If you received a letter with a verification code, Click ‘Enter Verification Code’.
    If a site is already associated to your account:
    1. Click ‘Home’ on the left-hand column, this will take you to the Home screen.
    2. Click ‘Add a Site’
    3. Click ‘It has been registered with ADEM’
    4. Click ‘Enter Verification Code’.
  2. The User Profile Account Verification screen will be displayed.
  3. Enter the verification code and click ‘Submit’.
The user account will be connected to the site. The site name will then be displayed at the top of the left-hand site menu, indicating that the site has been successfully linked to the account.

If you have multiple sites associated with your account, use the drop-down menu (by selecting the site name or All Sites) to select a specific site.

To Invite Others to Manage Data and Submit Forms on Your Site:

  1. If you have multiple sites associated with your account, use the drop-down menu (by selecting the site name or All Sites) to select a specific site to which you would like to invite a user.
  2. Click ‘Authorized Users’ on the site menu.
  3. Click the Invite User button at the top of the screen.
  4. Type the name and email and select the role you wish to grant to the user. A description of the roles is provided on the right-hand side of this screen.
  5. Click the Invite User button.
  6. An email will be sent to the email address provided containing a special link that activates the invitation.

To Submit an Application for Modification or Change of Ownership to an Air Permit for a Gasoline Bulk Plant (Form 331) at a site already in AEPACS:

  1. If you have multiple sites associated with your account, use the drop-down menu (by selecting the site name or All Sites) to select a specific site prior to submitting any forms.
  2. Click ‘Browse Forms’ on the Home dashboard or ‘Start a New Form’ on the left-hand side.
  3. Click ‘I want to renew, modify or terminate an existing permit, license or registration’.
  4. Next to ‘Air Permit Application for Gasoline Bulk Plants - Modification (Form 331)’, click ‘Begin’.
    Note: The site name and permit number for the site you are submitting this form are listed beneath the form name. If you are associated with multiple sites, you will need to verify you are submitting this modification for the correct site.
  5. Review the instructions to verify submission of this form is necessary and click ‘Begin Form Entry’.
  6. Complete each section of the form, certify, and submit.
  7. Should you need to save the form as a draft, click ‘Save Progress’ and exit. The form will be available on your Dashboard. Click ‘Continue’ to return to and submit the form.
  8. Your submission will be reviewed by the ADEM Air Division Petroleum Unit.
  9. If a change of ownership is submitted for a permitted source, you will be charged through AEPACS. Any invoices will show up on your AEPACS Dashboard. To view and pay any invoices, click the amount due or ‘Financials’ on the left-hand menu. From there, you may open the unpaid invoice and click either ‘Pay Online’ or ‘Generate Payment Voucher’ to pay by mail. A permit will not be issued prior to payment.

    If paying by mail, please print and include the generated invoice with your payment.

Helpful Tips:

  • If you have multiple sites/organizations associated with your account, use the drop-down menu (by selecting the site name or ‘All’) to select a specific organization to which you would like to invite a user. If no sites are associated with your account, you will see ‘Welcome’ in place of the site name.
  • Take caution when creating a new application when multiple sites are linked to your account. The system will offer you each type of application for every site. You can limit the forms to a single site by selecting the site in the site drop-down by selecting the site name or All Sites.
  • If corrections are needed following staff review, you will receive a notification. Once submitted, you can view or revise your application by clicking ‘Submissions’ on the left-hand side of the page and ‘View or Revise’. You will be taken to the submission overview page. Any correction requests will be listed under Notes & Issues. Click Revise Submission to make changes to your submission.
  • You will receive several emails from the system throughout the permitting process. Read each email carefully to determine if changes are needed or where the application is in the process.